Job and fee tracker for signing agents

The idea

Active loan signing agents do 20 to 60 signings a month across Snapdocs, SigningOrder, Signing Order aggregators, and direct escrow clients, each with its own portal and its own net-30 to net-90 payment habits. Nobody hands the agent a consolidated view of what they’re owed, so tracking happens in a notebook or not at all, and unpaid $150 fees quietly expire.

The wedge is that this is a receivables problem, not a scheduling problem. The signing services own dispatch; nobody owns the agent’s ledger. A fast entry form plus a per-payer aging report is the entire product, and it surfaces real money the first week someone uses it.

Who pays

The buyer is the individual signing agent, a population of 300k+ US notaries with a highly active segment doing this full-time. At $12/mo, recovering one forgotten fee pays for a year. Distribution runs through the channels agents already trust: Loan Signing System and Notary2Pro communities, notary Facebook groups, and YouTube creators who teach the trade and love affiliate deals.

MVP scope

• 30-second job entry with saved payers and default fees
• Per-payer aging report with 30/60/90+ buckets
• One-click pre-filled reminder emails for overdue fees
• Year-end CSV export of fees, mileage, and expenses for tax filing
• Stripe subscription with monthly and annual plans
• Skip for v1: calendar or scheduling, integrations with signing platforms, invoicing PDFs, team accounts, in-app payment collection

Build SigningLedger, a web app where notary signing agents track every signing and the money it's owed. Stack: Next.js App Router, Supabase (Postgres, magic-link auth), Stripe for subscription billing.

Core flow: after a signing, the agent logs a job in under 30 seconds: date, payer (picked from a saved list like Snapdocs, SigningOrder, or a direct escrow client), signing type, fee, mileage, and status (completed, invoiced, paid). The app builds a per-payer aging report bucketing unpaid fees at 0-30, 31-60, 61-90, and 90+ days. From any overdue row, one click opens a pre-filled reminder email (mailto with subject and body populated from a template listing the outstanding jobs) since agents must chase from their own address.

Pages: job entry form optimised for mobile, jobs table with filters, aging report by payer, payers directory with default fee per signing type, tax export page (CSV of all jobs with fees, mileage at the current IRS rate, and expenses by year), account and billing.

Implementation details: seed the payer list with the major signing services so entry is two taps; compute aging from completion date, not invoice date, because many services never require an invoice.

Pricing: $12/mo or $99/yr via Stripe Checkout, 30-day trial.